Reflections from the 2008 Chesapeake Executive Council Meeting

Reflections from the 2008 Chesapeake Executive Council Meeting

2014 Chesapeake Executive Council Planning Team Powerpoint Conference Call info: 1-866-299-3188 Conference Code: 2675715 Online via Adobe Connect: https://epa.connectsolutions.com/comm EC PRIVATE/Briefing book page: http://www.chesapeakebay.net/ecbrief/2014_executive_co uncil_briefing_book Planning Team Chair: Margaret Enloe 410-267-5740 [email protected] 1/31/20 Planning Powerpoint 1 Table of Contents Executive Council Planning Areas CBP Adv Com DC CBC MD PA VA EPA DE

NY WV Planning Planning Meeting Schedule Priority Action Items for Today Logistics Location and Date EC Chair Invitations EC Member Confirmation Content Theme/Focus Areas Agenda Agenda - Annotated State of the Program Package Advisory Committee Reports Communications Media Plan Media Schedule/deadlines News Conference staffing & Qs&As Execution Internal Website/Shared Directory Briefing Materials (bios) Meeting Day Logistics Staffing, Security Physical Layouts Pending 1/31/20 Past Due Executive Council Meeting Planning Powerpoint

Task Complete 2 Schedule of Meetings for 2014 Propose Wednesday afternoons 3-4pm Starting 3/26 June - April 2, 9, 16, 23, 30 - May 7, 14, 21, 28 - June 4, 11, 18 (Debrief) 1/31/20 Executive Council Meeting Planning Powerpoint 3 Agenda Items Today (6/11/14) REVIEW EVERYTHING = changes/updated info 1/31/20 Executive Council Meeting Planning Powerpoint 4 Logistics Executive Council Member Confirmation Confirmed Members Availability Confirmed Unconfirmed Members Contact: Margaret Enloe 410-267-5740 [email protected]

1. MD Martin OMalley, Governor (EC Chair) 2. CBC Rep. Ronald Miller (PA), Chair 3. DE Jack Markell, Governor 4. DC Vincent Gray, Mayor 5. EPA Gina McCarthy, Administrator 6. NY (new) Joe Martens, Commissioner, NY Dept of Env. Conserv. 7. PA Tom Corbett, Governor (for some portion, tbd) 8. VA Terry McAuliffe, Governor 9. WV (new) Scott Mandirola, Director, WV DEP, Div. Water & Waste Mgt. 10. USDA Ann Mills, Deputy Under Secretary (NRCS) 1/31/20 Executive Council Meeting Planning Powerpoint 5 Logistics Flow for the day 9:30-10AM EC Parking, Arrival/Greeting EC Members vehicles will hv reserved spaces in front of main State Hs entrance and should enter under/behind (at right) large main exterior staircase (There will be someone to direct them). EC members arrive & proceed to Conf Room 217 (2 nd flr) where EC Chair will greet them and coffee will be served 10am-noon Public Meeting Governors Reception Room (GRR), 2nd flr State House 10AM EC Council enters Gov. Reception Room (adjacent to his office and conf room) as a group 11:45am Noon Transition to lunch (fr. State Hs to Government Hs across the street) EC members and lunch attendees will leave the GRR, take the main stairwell to the 1 st floor and proceed out of the main entrance to

broad, outdoor main staircase directly across the street from Lawyers Mall and the House. **EC members will stop on these stairs for first official group photo. NOON 1:15PM Private EC Luncheon Government Hs. (Gov. OMalley residence) EC members will NOT need to show ID to enter Government House EC enters GHs, pick up beverages and proceed to dining room and seats At 1:10 (approx), there will be a Press Event briefing TENTATIVE : on way out of GHs. EC will stop by table to sign 90-day letter **EC Members will stop outside entry to GHs for second official group photo (to be sure Gov Corbett is included) 1:10pm 1:30pm Transition to Press Event EC walks to press event 4-5 blocks fr GHs. - Suggested route: State Circle>Francis St>Main St>Market Sq>Dock St 1:30-2:30 pm Press Event Susan B. Campbell Park (downtown Annapolis/City Dock) Facilitator (Jim Edward will ask ppl to take seats when Margaret notifies him of ECs impending arrival) EC enters from stage left Gov OMalley opens event, speaks, signs Agreement poster, invites other EC (at table to his right) to move to other table and sign Each speaker will introduce next speaker (list will be taped to podium) Gov. OMalley will close out press event remarks after NY speaks; will open up to Media Q&A (which he will moderate) Note: 10 parking spaces adjacent to park are reserved for EC members vehicles Logistics Contact: Margaret Enloe 410-267-5740 [email protected] Parking for staff/others Calvert Garage 19 St. Johns Street Annapolis, MD (FREE) State Hs 1/31/20 Executive Council Meeting Planning Powerpoint

7 Logistics Contact: Margaret Enloe 410-267-5740 [email protected] Formal EC Chair Invitations Status Proposed mail date: May 5 Mailed 5/12 1/31/20 Executive Council Meeting Planning Powerpoint 8 Execution Briefing Materials Status What Due for PSC Due for EC Status / Respons EC Member Bios LGAC Report CAC Report STAC Report State of the Program n/a

n/a n/a n/a ?? May 8 May 27 May 27 May 27 May 27 WV/NY outstanding CB Wshed Agreement ?? May 27 PSC 5.6.14 vers uploaded 1/31/20 Executive Council Meeting Planning Powerpoint Mary Gattis Jessica Blackburn Natalie Gardner M Enloe FINAL COMING!! 9 EC Members

Security Contact Public Affairs Contact +1 (at lunch) Cathy Decerbo, 443 336 3134 Darlene Pisani, DNR [email protected] Joe Gill, Secretary DNR Bob Summers, Secretary MDE MD (Chair) - Martin OMalley, Gov. DE Jack Markell, Gov none none Jennifer Donnelly, [email protected]us Ann Swanson, Executive Director of CBC, [email protected]; Cell: 410-507-0857 None Sgt. Reginald Powell Exec. Protect DC Metro Police Dept (202) 437-0219 [email protected] Donna Henry, DDOE [email protected]

Keith Anderson, Director, DDOE None CBC Ronald Miller, Chair DC - Vincent Gray Mayor Notes (Dietary restrict?) Corporal Mike Lorditch [email protected] Kelly Bachman, Comm/Soc Med [email protected] (302) 577-8495 Ed Kee, Secretary, DE Dept of Agriculture Collin OMara, Secretary, De DNREC No pork/shellfish pls EPA Gina McCarthy, Admin Advc: Jeff Tate 202-480-4457 Sam Wiggins, 202 306 3942 [email protected] Alisha Johnson [email protected] Shawn Garvin Region 3, Admin. NY Joe Martens, Commissioner

n/a Ben Sears none Trooper Dawson [email protected] Trooper Gardner Amanda Wittman [email protected] Chris Abruzzo, Secretary DEP prefers low carb options avail Molly Ward VA Secretary of Natural Resources cell: 757-771-2211 none PA Tom Corbett, Gov First Sgt Marc S. Wiley Brian Coy, Offc of Gov. McAuliffe Va SP, Exec Protective 804-887-9147 Office (804)786-8414 [email protected] Cell (804)840-1450 VA Terry McAuliffe, Gov [email protected] ov WV TENT: Scott Mandirola, Director

USDA Ann Mills, Dep Under Sec. (NRCS) none n/a/ Teresa Koonz none no n/a Rich Sims 202.690.2196 [email protected] Rich Sims 202.690.2196 [email protected] RECEIVED Executive Council Meeting Planning Powerpoint 10 Addtl Logistics: Meeting Addresses Public Meeting: State House 100 State Circle Annapolis, MD 21401 Luncheon: Governors House 100 State Circle Annapolis, MD 21401 Press Event: Susan B. Campbell Park 1 Dock Street

Annapolis, MD 21401 (Rain location: State House, main floor lobby) Logistics Map = EC mtg locations Red line = EC memb walking route = EC memb parking P = public pkg Blue line = public transp/Circulator trolley Parking Garages: Knighton West St. Gotts Calvert St. Hillman Main St. or Duke of Gloucester St. Parking Lots: Compromise St. or Dock St. Public Transportation: The Circulator trolley is free and stops near parking garages and lots. Coffee: Starbucks Hard Bean City Dock Sandwich Shops: Subway Chick & Ruths Jimmy Johns Market House Addtl Logistics: Nearby Hotel Addresses Loews Annapolis Hotel 126 West Street Annapolis, MD 21401 410-263-7777 OCallaghan Annapolis Hotel 174 West Street

Annapolis, MD 21401 410-263-7700 The Westin Annapolis 100 Westgate Circle Annapolis, MD 21401 410-972-4300 Double Tree by Hilton Hotel Annapolis 210 Holiday Court Annapolis, MD 21401 410-224-3150 Holiday Inn Express Hotel & Suites Annapolis 2451 Riva Road Annapolis, MD 21401 410-224-4317 Sheraton Annapolis Hotel 173 Jennifer Road Annapolis, MD 21401 410-266-3131 Logistics Public Meeting: State House 100 State Circle Annapolis, MD 21401 Capitol grounds Governors Reception Rm State house 2ND FLR 1/31/20 2013 Executive Council Meeting Planning Powerpoint 14 Fireplace Chairs for +1s Morning Meeting PUBLIC Governors Reception Room

EPA Logistics / Set up CBP to provide: Nameplates Gavel/strike plate Laptop Banner (placement TBD) AV Table shown in two potential locations MD VA DC 8 ft EC table PA +1s chairs CBC 8 ft EC table student CAC 8 ft

EC table USDA student LGAC NY WV +1s chairs CBP Dir student student STAC Reserved AC Chair/ Coord then students Reserved GIT Chairs Reserved PSC 35 Chairs 35 Chairs AV Table Aisle Contact: Lori Mackey, CBPO [email protected], (410)267-5715 Screen ??

DE 8 ft EC table Checklist: State House to provide: A/V Projector Screen Wireless internet Chairs for guests 8ft tables w/linens Table: Sign-in for press, agendas, etc needed outside of the room Water pitchers & glasses Overflow Rooms: no food allowed 1. House Chamber Lounge 1st floor (40 people): televise, possible live feed to outside 2. House Chambers (backup) 141 people EC Enters fr Here EC Seating FINAL AV Table Entry Logistics Pvt EC Luncheon: Government House

100 State Circle, Annapolis, MD 21401 Capitol Grounds 1/31/20 Executive Council Meeting Planning Powerpoint 16 Logistics / Set up Window Lunch Government House Projector Screen Wide Opening (no doors) See next slide for FINAL Seating EC Table Front Door staircase Door fr main hall Letter Signing table**

Main entry hall/foyer Corbin, DiPasquale Bisland Enloe (table w/chairs) EC lunch menu Spring Salad with Roasted Veg. Maryland Crab Cakes* Fresh Grilled Corn Salad Parisienne Potatoes with Fried Shallots Haricot Vert with Toasted Almonds Lemon Bars Chocolate Covered Strawberries Chocolate Covered Sambuca Cookies Coffee / Tea / Beverages *An alternate dish will be served for those w/ allergy to shellfish. To kitchen ** This table now for the 90 day letter if that is something EC decides to do PRIVATE LUNCH Government Hs. FINAL SEATING updated again 6.12.14 Projector Screen USDA+1 DC USDA DC +1

NY (not Gov) VA +1 VA EPA +1 EPA EC Table MD MD +1 CBC MD +2 CBC +1 DE +1 WV (not Gov) DE DE +2 PA PA+1 EC Lunch menu Plated lunch

Spring Salad with Roasted Vegetables Maryland Crab Cakes* with Cocktail & Tartar Sauce Fresh Grilled Corn Salad Parisienne Potatoes with Fried Shallots Haricot Verts with Toasted Almonds Lemon Bars, Chocolate Covered Strawberries, Chocolate Covered Sambuca Cookies Coffee / Tea / beverages *An alternate dish will be served to those w/ allergy to shellfish. 1/31/20 Executive Council Meeting Planning Powerpoint 19 4-5 block walk from Gov. Hs to Press Event (approx route; State Circle to Francis St to Main St to Mkt Sq to Dock St) 1/31/20 Executive Council Meeting Planning Powerpoint 20 Logistics Press Event: Susan B. Campbell Park 1 Dock Street, Annapolis, MD 21401 Left Side Center/Right Side

Rain option - State House, Lobby MAIN floor 4 block Walk from state hs to waterfront 1/31/20 21 Logistics / Set up Seating order FINAL News Conference Annapolis City Dock Susan Campbell Park (Open to the Public) Checklist: WATER MD to provide/set up: Flag s s Flag USDA WV EPA CBC PA table w/ 5 chairs and water 2 mics CBP to provide: Flags Logo Easel for Agreement Info: Parking, hotels,

street addresses for sites Podium w/mic & Speaker CBPO Logo & MULT BOX MD VA DE DC NY table w/ 5 chairs and water 2 mics Aisle ~28 Chairs ct io n 35 Chairs Press No chairs; t.v. media section fro m th is di re

NOTES: En te rs Podium w/ mic Electricity Chairs (75) tables with chairs Signing table & Pens Sound system Table Mics Mult box Water pitchers & glasses (10) MD Conserv. Corp members to hold flags & easel w/ Agreement EC Tab l e fo r pr ess s

ign in l for Ease r te s po ign in ess s r p r fo Table Press Event Agreement Signing WATER at this table n, Ppl seated tio ta vi in ir r seated Upon EC Cha ble & stand behind othe ta r sign (EC move to othe turns signing ke ta

n e th ll a members ; st) chair goes fir s Flag Flag s USDA WV EPA CBC PA MD VA DE DC NY EC En te rs fro m th is di re ct io n table w/ 5 chairs and water

2 mics Podium w/mic & Speaker CBPO Logo & MULT BOX Signing table Content Contact: Margaret Enloe 410-267-5740 [email protected] Theme/Focus Areas Status Due Date: May 27 New Chesapeake Bay Watershed Agreement 1/31/20 Executive Council Meeting Planning Powerpoint 24 Content Agenda Status At a Glance 10-12 Morning Session PUBLIC

12-1:30 Lunch - PRIVATE (Concurrent for others: lunch) 1:30 Press Conference Agreement poster signing 1/31/20 Executive Council Meeting Planning Powerpoint 25 Meeting Agenda - Annotated 9:30 -10 EC members Arrive meet in Conf Rm 217 to be Greeted by Gov. OMalley 10-12 Morning Session PUBLIC 10:00-10:10Welcome, Agenda, Overview EC Chair 10:10-10:25 Future of Bay restoration (4 student speakers) 10:25-11:45 Program Updates & Advisory Committees (10:25-10:45) State of Program report Nick DiPasquale, CBP (20mins) (10:45-10:50) Discussion w/ Director (10:50-11:40) CAC, STAC, LGAC briefings (10 min ea. w/ 7min q&a after ea.) 11:40-45 Closing remarks/mtg adjourns 11:45-12 Move to lunch/group photo 12 1:15 EC Lunch PRIVATE 1:15-1:30 Move to Press venue 1:30

Press Conference 1/31/20 Executive Council Meeting Planning Powerpoint 26 Private Lunch - agenda 12 - 1:15 Status Lunch & Topics for discussion Agreement Goals & Outcomes Need for transparency/openness BayStat - http://baystat.maryland.gov/ 1:10 Briefing for press event Margaret Photo opp upon exiting Govt Hs Proposed walking route EC Entrance at press event Speaking order (list on podium, too) Signing process Q&A moderation 1:15-1:30 Transition to Press Conference 1:30 Press Conference 1/31/20 Executive Council Meeting Planning Powerpoint 27

Press Event - Flow Facilitator: Jim Edward will ask ppl to take seats when Margaret notifies him of ECs impending arrival EC enters from stage left Gov OMalley opens event, speaks, invites EC mem/rep from table to HIS right, to join others at left table to sign Agreement Gov OMalley returns to podium, intros next speaker Each speaker will introduce next speaker List will be taped to podium Close Out and Q&A Moderator (Gov. OMalley) 1/31/20 Executive Council Meeting Planning Powerpoint 28 Status Press Event Order of Speakers (final) Each speaker is to introduce the next speaker; List will be on the podium 1:30-1:37 1:37-1:42 1:42-1:47 1:47-1:52 1:52-1:57 1:57-2:02 2:02-2:07 2:07-2:12 2:12-2:17 2:17-2:20 2:20-2:30 1/31/20 MD - Gov. OMalley (EC Chair)

Signing of the Agreement by EC DE - Gov. Markell PA - Gov. Corbett VA - Gov. McAuliffe DC Mayor Gray CBC Rep. Miller EPA Admin. McCarthy NY Comm. Martens Gov OMalley returns to podium/closes out event Media Q&A moderated by EC Chair Executive Council Meeting Planning Powerpoint Notes: WV & USDA have notified us they will not speak; time added in for signing. 29 Communications Media Planning Status Contact: Margaret Enloe 410-267-5740 [email protected] Components: Media Advisory (sent 6/5 reminder on 6/12) News Release (almost complete 6/11) Media Outlets Messaging Communications Workgroup updated Partner Leads MD, VA doing own releases, too Timeline

1/31/20 Executive Council Meeting Planning Powerpoint 30 Communications Schedule/Deadlines Friday, May 23 Media materials to Comm Wkgp /partners for review Tuesday, May 27 ALL BRIEFING BOOK MATERIALS POSTED Monday, June 2 Advance notice to select Media Wed., june 11 Briefing of EC Chair Thurs. June 5 (noon) Friday, June 12 (COB) Sending of Media Advisory Approval of all other media materials (News Release) Thursday June 12 (4pm) CBP Bay Brief distributed with EC info; Reminder - media advisory Friday, June 13 Logistics team final walk through at Capitol Bldg. (10am)

Sunday, June 15 Deadline: media to confirm attendance Event day EC Meeting staff/volunteers on site by 8a.m. Press Event set up by noon pm Notes on Handling of Media: Media will be invited to Press Conference specifically, welcome to attend public mtg Media check-in: Required. There will be a check-in table at a convenient location TBD. Press Conference: Media should use the microphone when asking questions and identify themselves and their news organization during the news conference. Interviews with EC members: Requests to interview specific EC members will be referred to the partners communications lead Margaret Enloe - and take place after the news conference concludes. Time: TBD 1/31/20 2013 Executive Council Meeting Planning Powerpoint 31 Communications Media Plan Contact: Margaret Enloe 410-267-5740, [email protected] Status Due Date: May 23 (final) Components: Media Advisory June 5 (formal) There will be two advance notices to media announcing the EC Meeting. The 1st will be an unofficial notice; the 2nd formal advisory. The media advisory will public figures participating

and details on event announce the press event, meeting and and expected signing of Agreement; it will list key location and time. Media will be asked to confirm attendance. Reminder will go out June 12, too. Media Outlets Advisory & E-versions of Media Kit to: - 400 media outlets on Communication Offices comprehensive list of media in the watershed. - 8-10 select pitches/phone calls: - The Associated Press, The Richmond Times-Dispatch, Virginian Pilot, The Daily Press in Norfolk, The Washington Post, The Baltimore Sun, The Capital in Annapolis, DC radio stations. 1/31/20 Executive Council Meeting Planning Powerpoint 32 Communications Media Plan Contact: Margaret Enloe 410-267-5740, [email protected] Components: News Release & Media kit June 16 1:30pm Embargoed copy: Wednesday, June 11 Final copy: June 16 at 1pm at start of EC press event, after new Chair announced. Messages (pending further discussion w/ Comm Workgp): Collaborative nature of Agreement (Writing/signing of the agreement) Agreements Transparency & Accountability Signing on by headwater states & what that means The importance of public input in the development of the agreement The importance of future public input in development of management strategies Media Outlets same as those who recd advisory

1/31/20 2012 Executive Council Meeting Planning Powerpoint 33 Communications Media Plan Contact: Margaret Enloe 410-267-5740, [email protected] Messaging The news release will provide key messaging and language for the overall theme and specific topics of the EC meeting Communications Workgroup and Partner Leads All media materials and plans will be reviewed by members of the Chesapeake Bay Program Communications Workgroup and the communications representatives identified by partners for the EC meeting. The purpose of this is to gain the expert advice of multiple communications professionals representing the full partnership. Media Kit & Contents The other documents in the media kit will support meeting (agenda, agreement, related materials (tbd). All will be posted on EC briefing webpage: http://www.chesapeakebay.net/ecbrief/2014_executive_council_briefing_book A media kit will be provided via email and hard copy on the day of the EC meeting. It will contain: Contents: News release, Agreement, backgrounder, related materials 1/31/20 2013 Executive Council Meeting Planning Powerpoint 34

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